According to federal regulations and laws most companies are required to have documents shredded regularly. Industries such as hospitals, court justice systems, and government agencies must protect the identities of their patients and clients, and show proof that the paperwork has been destroyed. These businesses are also often audited to provide proof that these document shredding regulations are being followed.
Most of these companies will need the assistance of an out-house shredding company. It’s important to know what to look for when deciding on a paper shredding company. One important factor is that the company be registered with the National Association for Information Destruction, which is an indication that the service abides by safety protocol.
When a company is deciding on a paper shredding company for electronic document shredding, they should be prepared with knowledge on pricing. Most services charge fees based on how many file boxes are presented to them, so business owners consider how much paper needs to be shredded. Many shredding services also feature individual shredding options or regular shredding services. These type of service schedules range from monthly to annual document destruction. Shredding services keep a company’s paperwork secure and out of the wrong hands, so it’s vital to choose wisely.
Businesses should search for a service that offers a security line, which will help a business see where their paper is heading after it leaves the office. A security line also gives a time line until the paper is shredded. Prior to hiring a service for electronic document shredding, businesses should ask what their methods are. Cross shredding is recommended because unlike strip cutting, papers are sliced until they are unrecognizable shapes of paper. Some services offer special features, such as media, hard drive and flash drive destruction. Others will eliminate prototypes, special sample offers, and material that isn’t meant to find its way into the hands of other businesses.
When selecting a paper shredding service, businesses should consider whether they are more comfortable having papers picked up, shredded on-site or if they’d rather drop them off. When selecting a paper shredding service, they should ask questions over the phone and get a price quote for free. Businesses can also take advantage of the free estimates offered by companies with advertisements like: “Call Us Today for a FREE Consultation & Estimate.” It’s also beyond important to hire a reputable company that can be trusted with confidential files and documents.
